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  \begin{Minutes}{ Board of Directors Meeting }
    \selectlanguage{english}
    \participant{Bill Friend, Bill Bratton, Tim Whiting, Lori Skoda,
      Ruth Kading}
    \minutesdate{May 5, 2010} \starttime{4:10pm}
    \endtime{5:25pm}
    \author{John Kading}
    \maketitle
    \listofdecisions \topic{Old Business}
    
    \subtopic{Accounting} Tim and Ruth met with the accountant
    yesterday.  The 2009 annual report needs to be filed. The
    accountant reported that we owe approximately \$14,000 MN taxes on
    non-factura expenses for 2009.  We have two options: 1) We can pay
    the tax.  First he has to do a formal review of the 2009 accounts.
    In so doing this he may or may not find some places to reduce the
    tax.  2) We can file the annual report as if we don't owe
    anything.  If our report is audited, we would have to pay the full
    tax, interest, and a 20\% fine.  It was agreed that this decision
    need to go to the GA.
    
    \subtopic{Accounts Summary 2010}The four month summary for 2010
    was distributed and reviewed.

    \topic{New Business}
    
    \subtopic{Treasurer Resignation}John Kading has resigned as
    treasurer of the association.  Ruth Kading has agreed to fill the
    position.
    
    \subtopic{Construction Policy/Notification} Tim opened a
    discussion regarding the use of e-mail for communicating with
    members.  It was agreed that it should be assumed that a member
    has received an e-mail sent to them if it does not ``bounce back''
    (demon-mailer?) to the sender. Tim will also explore with Henry
    the ``message read'' feature of emails, as well as someway to
    assure email security and proof of veracity of sender.
      
    \subtopic{Tree Trimming}The trimming of trees around and over the
    electrical wires from in front of Casa 9 up to the edge of the VA
    electrical meter box was completed on May 5.
    
    \subtopic{General Assembly}The next GA is June 1, 2010.  Tim will
    send out the agenda.
    
    \subtopic{By-Laws Revision - GA Meeting Dates}Tim will prepare a
    by-laws amendment to revise the GA meeting schedule from the first
    month of each quarter to twice a year, June and December, with the
    December meeting being the ``Annual Meeting'' for elections and
    budget.
    
    \subtopic{Construction Permits}Tim reported he when to Obras
    Publico and talked with 3 different people.  He reminded them that
    anyone from Lomas del Manglar must have a permit approved by the
    association before Obras Publico can issue them a building
    permit. Tim also reminded everyone that the by-laws require a
    deposit for renovations as well as for new construction.
    
    \subtopic{Casas 26 and 27}The owner of Casas 26 and 27 sought Tim
    out last week and wanted the water turned back on.  Tim explained
    that as per the judgement in Mexican court system against her,the
    water could not be turned on until all dues and interest in
    arrears had been paid.

    \subtopic{Water Usage}John Kading provided information regarding
    readings from the individual house reading and the pump meter
    reading.  The house readings correspond almost exactly with the
    C.N.A. quota we're allowed.  The pump meter reads about 40\% over
    (based on the past 6 months -- during the dry season).

    \subtopic{Work Party}The possibility of a fracc. work party was
    discussed.  Most tasks are being taken care of.  We are requesting
    the members to submit any areas they notice that need
    attention,and email or discuss with John K.  Then a decision will
    be made on a work party.

    \subtopic{Yard Waste Disposal}After several informal discussions
    among Board members.  Tim asked the basura pick-up people if they
    would take it as part if the Tuesday garbage.  They said they
    would, if it were bagged up.  It is therefore requested that
    owners ask their gardeners to bag smaller items and we can give
    this a trial.

    \subtopic{Water Tank Cleaning} When the water tank was cleaned on
    April 18 the well was also ``shocked'' with chlorine.  It seems to
    have made a difference. We have decided 3 times /year may be
    optimal. Next being August 18.

    \topic{Adjournment} Meeting adjourned at 5:25 pm.
  \end{Minutes}

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