\documentclass[letterpaper,twoside]{report} % \usepackage[width=6in, height=10in, nohead, foot=12pt]{geometry} \usepackage{graphicx} \usepackage[english]{babel} \usepackage{hyperref} \usepackage{minutes} \usepackage{lineno} \minutesstyle{ % columns = {1}, header = {list}, %or {table}, vote = {list}, %or {table}, contents = {true}, %or {false} } \usepackage{manglar} \usepackage{color} \usepackage{amsmath} \definecolor{light-gray}{gray}{0.95} \newcommand{\hhlcomment}[1]{\textcolor{red}{#1}} \begin{document} \begin{sffamily} \linenumbers{} \begin{Minutes}{General Assembly Minutes} \selectlanguage{english} \participant{Henry Herman Laxen, Lorraine Selma Skoda, Ed Franklin Skoda, Romeo Joseph Danni, Sylvia Sebastian, Tim Whiting, Hans Henning Wellmer} \minutesdate{Dec 8, 2015} \starttime{4:00pm} \endtime{5:06pm} \author{Henry Herman Laxen} \maketitle \listofdecisions{} \topic{Quorum} A quorum was not established and after the requisite waiting period of ten minutes the assembled members were declared a quorum and meeting was brought to order at 5:10pm. During this time no proxies were submitted. The size of the quorum was determined to be 6 members, meaning that a 2/3 majority would require at leastq 4 votes. \topic{Minutes} After a brief discussion, Henry Herman Laxen made a motion to accept the previous minutes. Seconded by Romeo Joseph Danni, and approved unanimously. \decision{Minutes}{The minutes of the previous GA meeting were accepted} \topic{Treasurer's report} Sylvia Sebastian reported that we closed the actinver account and moved all of the money into a savings account at Santander. Now we only need to maintain one minimum balance instead of two and it will make future account maintenance much simpler. The interest rate we receive is virtually the same. We received \$30,000 pesos from Rosas in order to bring their account current. This amount was added to our Santander account and used to fund the wall maintenance. We expect carry over between \$20,000 to \$25,000 pesos into the next year. Based on this years expenses, we do not foresee the need for a dues increase this year. \colorbox{light-gray} {% \begin{tabular}{|l|l|l|} \hline \hline Item &\parbox{3.5cm}{\center{2015 Actual Expenses Excluding December}} &Proposed 2016 Budget \\ \hline Water &26,836 &48,000 \\ Maintenance &133,371 &55,000 \\ CFE &33,768 &42,000 \\ Administration &25,189 &32,000 \\ Legal &7000 &15,000 \\ Bank Charges &4575 &6000 \\ IVA &1166 &2000 \\ \textbf{Total} &230,740 &200,000\\ \hline \hline \textbf{Bank reserves-required} &20,000 &10,000 \\ Santander Serfin &10,000 &10,000 \\ Actinver &10,000 &0 \\ Reserve Carryover &108,413 &unknown \\ Reserve Severance &4500 &5000 \\ \hline \end{tabular} }\\ \colorbox{light-gray} {% \begin{tabular}{|l|l|} \hline \multicolumn{2}{|l|}{\textbf{2016 Projected income} All Houses \footnotemark[1]}\\ \hline \parbox{3in}{Dues: 28 houses @ 7,500 + 1 lot} &211,000 \\ Estimated Water Overage &10,000 \\ Estimated Santander gain &3000 \\ \textbf{Total} &224,000 \\ \hline \hline \end{tabular} } \colorbox{light-gray} {% \begin{tabular}{|l|r|} \hline \textbf{Amount of Water} & \textbf{Cost per Cubic Meter}\footnotemark[1]\\ 0 - 250 & included\\ 250 - 500 & \$3.5 pesos\\ 500 - 1000 & \$4 pesos\\ 1000 and up & \$7 pesos\\ \hline \end{tabular} } \footnotetext[1]{The cost is calculated on the amount over the initial value in the row, thus if you use 702 cubic meters the price would be: $(500 - 250) * 3.5 + (702 - 500) * 4 = 1683$ pesos} The interest charged for late payments will remain as stated in the bylaws at 4\% per month. Wil moved and Lorraine Selma Skoda seconded that the proposed budget described above be accepted, that the dues remain at \$7500 pesos per year, and that the water fees stay the same as last year, as reflected in the table above.. Passed unanimously. \decision{New Budget}{The proposed 2016 budget was accepted.} \topic{President's Report} Tim thanked his team for their contributions, singling out Nadine Laxen for her efforts to contact Bill Brattons family to inform them about his declining health. \subtopic{Completed Projects} The entrance pillars have been re-pointed and upgraded. Both wall projects have been completed, basically within budget. The specs for the Villa Alta wall changed during the building process to include extra rebar. The lower wall was found to be constructed with inferior materials. Enrique added a better foundation, found and repaired a crack in the corner and behind a bougainvillea, added buttresses, and tilted the wall towards the hillside to provide better stress containment. During the construction, the section between the butresses was discovered to be too thin and that cal was used instead of mortar, and should be buttressed as well. We hope to undertake this project in the coming year as additional funds become available. \subtopic{Upcoming Projects} The hauling of the yard waste had proceeded well over the summer, but with the change in administration in Chapala, there are now \textit{monopoly} issues. Tim will negotiate with the ayuntamiento and attempt to have the full trash collection handled by Manuel Gomez, who is currently handling the yard waste. The water tank needs its yearly cleaning. It is currently scheduled for Wednesday December 16, 2015. Victor has mentioned that there are cracks on the inside of the tank. In order to seal the cracks and have the sealant dry properly, we may need to take the tank offline for several days. The residents will be notified as soon as the schedule is firmed up. CNA currently allocates 10950 cubic meters of water for \ldm{} per year. We are very close to exceeding this limit. Additionally there is the possibility of new houses coming online and a new pool that will need to replace the water that evaporates. Tim asked for permission to spend up to \$5000 pesos to consult with an attorney to understand our CNA liability and attempt to raise our allocation. Wil moved and Lorraine Selma Skoda seconded that we allocate \$5000 pesos to investigate our CNA status with an attorney. Passed unanimously \decision{CNA consultation}{Tim will consult with an attorney to understand our CNA rights and responsibilities} Wil moved and Lorraine Selma Skoda seconded that we require all new pools to be filled initially via pipa trucks to conserve our water allotment. Passed unanimously. \decision{New Pool Water}{All new pools must be filled initially via pipa trucks.} Tim again encouraged \ldm{} members to provide their emergency contact info to Henry Herman Laxen in case of unforeseen events. So far only four people have done so. Last year a large tree near the gate fell down. There are three more big trees near the gate, and it is not clear whether the frac, the city, or the owners of the property bordering the trees are responsible for their maintenance. We need to determine who is responsible for the trees, and Tim will consult with an attorney to determine how to proceed. \topic{Elections} The current board resigned, paving the way for new elections. The following slate of officers was proposed by Henry Herman Laxen, seconded by Ed, and accepted unanimously: \begin{tabular}{|l|l|} \hline \hline President & Timothy Napier Whiting\\ \hline Vice President & Lorraine Selma Skoda\\ \hline Treasurer & Sylvia Sebastian\\ \hline Secretary & Henry Herman Laxen\\ \hline Member at Large & Hans Henning Wellmer\\ \hline Comisario & William Harold Friend\\ \hline \hline \end{tabular} \decision{New officers}{President Tim, Vice President Lorraine Selma Skoda, Treasurer Sylvia Sebastian, Secretary Henry Herman Laxen, Member Wil, Commisario Bill} Any current member of the Fraccionamiento who is interested in serving on the board is \textbf{strongly encouraged} to do so. Please contact one of the existing board members to express your willingness. \topic{New Business} \label{members} Tim listed all current members of the frac and suggested that they be accepted as members of the \acldm{}. The list follows. Henry Herman Laxen moved and Romeo Joseph Danni seconded that they be accepted. Carried unanimously. Leticia Salcedo Avalos, Ray Bechtel, Linda Clark, Romeo Joseph Danni, Greg Deutsch, Jeff Deutsch, William Harold and Amy Friend, Oscar Castaneda Jimenez, Sandy Kingham, Claire Knutson, Henry Herman Laxen and Nadine Laxen, Agustine Rosas Lomeli, Joel and Lillian Lozano, Joel Lozano, Octavio and Cynthia Mijangos, Rebeca and Jesus Nunez Flores Montes, Maria Elena Morales Muro, Ron and Winnifred Napier, Jesus Nunez, Ricardo Aldrete Reyes, Flo and Jim Rhodes, Alejandro Rizo, Armandina Juarez Rosales, Sylvia Sebastian, Ed Franklin and Lorraine Selma Skoda, Petterri Starbird, Martha Elena Perez Toledo, Hans Wil and Alice Wellmer, Janicka Westley, Hal White, Timothy Napier and Kate Schomp, Joe and Alice Yaranon, Audrey Zikmund, Luci Zuniga-Murray, Armida Toledo Gonzalez \decision{Acceptance of Members}{The member listed in \ref{members} be accepted into the \acldm{}.} %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%% \topic{Future Meeting} The date of the next meeting was not discussed \topic{Adjournment} Meeting adjourned at 5:08 pm. \textbf{Estos minutos puede ser obteninido en Espanol si estan pedido.} \end{Minutes} \end{sffamily} \end{document}